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A Board Agenda Item is required for all grant awards over $50,000 funded to Miami-Dade County Public Schools (6Gx13-3B-1.101). The Project Manager for the grant-funded program is responsible for preparing the Board Agenda Item and backup information and submitting it to Intergovernmental Affairs and Grants Administration's (IAGA) staff prior to the deadline below. IAGA then reviews the items and submits them for inclusion in the Board meeting agenda.

This website provides useful information to assist you in preparing the Board Agenda Item and related back-up information.  Technical assistance is provided by IAGA staff.

Board  Agenda  Calendar
2007 - 2008

All Grant-Related Board Items are due to the Intergovernmental Affairs and Grants Administration at 1500 Biscayne Blvd, Ste #239 on the following dates:

Due to IAGA	For Board Meeting
08/23/07	10/17/07
10/03/07	11/20/07
10/25/07	12/19/07
TBA	TBA
TBA	TBA
TBA	TBA
TBA	TBA
TBA	TBA

Please provide back up, budget summary form, and a copy of the board item signed by the
     administrator in charge of the department submitting the board item.

SAMPLE BOARD ITEM
     Sample Board Items are linked below.  The key elements within a Board Item are:

· succinct information regarding the funding source;

· a brief description of the funded project;

· the date that the award notification was received;

· the amount of the grant and the major budget items that the grant will cover;

· if particular schools are identified, provide the rationale for selecting the participating schools;

· if matching funds are required, provide the explanation;

· if matching funds are  not  required, include the phrase “No local funds are required.

Board Item Sample 1

Board Item Template

BUDGET SUMMARY FORM
Complete the Budget Summary Form with the budget information provided in the grant application.
Use your grant budget to determine budget object codes and functions.  Refer to Budget Assistance Sheet for the correct percentages for Fringe Benefits, Health Insurance Cost, and Indirect Cost.

Budget Summary
Sample 1

BOARD BACK-UP FORM
This form is used to provide additional background information for Agenda Preparation and the Board Meeting.

Cabinet Member Review Form (Word format)

Board Back-up Form  (Word format)